Clergy Meetings

Please remember that these are summaries of our meetings. Ideas are discussed, but not everything mentioned here will happen. Things change. Note that anything confidential will not appear on this page.

27/11/2023 Ministry team meeting

Drew, Ian and Carol, Barry, Katie (Jesse), Lyndsay, Gary, Wendy. Apologies from Billie.

4 weeks till Christmas!

Welcome back Katie, returned 2 days a week following maternity leave. Katie has training days that will take up most of these 2 days in January.

Midweek services – Barry

Sunday services, Advent 1 – 9.15 Barry, 10.30 Katie & Drew, 4pm Messy Christingle Gary & Wendy.

Sunday at noon is also Ben & Bev Campion’s bring and share leaving do at the home of Rosemary Day. DT, BT & LB going.

Friday 1st December 6pm Open Church and Carterton Christmas Lights switch on. All available ministers to be available if possible to engage with the public. Wendy is putting out advertising notices on an A frame this week.

Saturday 10am-1pm, St John’s Christmas Fayre.

Gary and Wendy have a busy week ahead.

Carol will cook pizzas for the youth group at Carterton Comprehensive College.

Lighthouse – pause until Easter. 21st January date of next meeting.

Posada plans going well. Drew and Lyndsay offered to be slipped into the rota if there are any spaces left to cover.

Benefice Prayer meeting – trailing a change to 9.45am on the 3rd week of the month from January 2024, followed by 10.30am Holy Communion. Lyndsay will produce date cards to reflect the change.

Change to ministry rota – 17th December 9.15am Katie leading and preaching with Barry supporting. John 1:6-8,19-28.

Clergy & Warden’s meeting 06.11.23

Present Allister, Wend, Barry, Lene, Phil, Carol, Ian, Gary, Alison, Rossi, Drew, Billie

Apologies Lawrence, Lyndsay

Opened in prayer

Coming up

Drew & Billie on holiday 7th – 21st

Lyndsay away 12th  – 26th

Wednesday 8th  St B Carol/Ian


Thursday 9th St J Carol & Ian

Remembrance Sunday:

9.45 am St J Barry & Padre Colin

10 am St B Carol

10.45 am St M Jeremy

Wednesday 15th St B Barry

Thursday 16th St J Barry

Sunday 19th:

St B/St J Barry doing both

Lighthouse Barry

80 attended messy church, children joined in worship well.

CCC Gary spoke to pastoral link she has had lots of positive feedback, Wend was complimented on her handling of a sensitive issue. 41 at Wednesday club,  some also attended Messy Church. Gary doing year 7 assembly there next week, Barry to observe.

How do we get information about what’s happening in different churches? Need paper copies. Gary has made a leaflet for his target audience. Linda is making a general one?  Need some way of having details of all churches. We need to have leaflets from each church to distribute, plus print off from St M website. Billie to contact Jackie re St B.

Pasada: Barry has organised material, Carol & Gill are knitting sheep!  Need to get email addresses from Linda for St J, Barry will liaise with Phil re St B and also explain at services.  Box needs to start journey on 1st Dec.

Brize Norton school are doing Remembrance service on Friday, Gary will join them and lead a reflection. Gary will also be working with pre-school and will bring them in to church, will tell them a Christmas story.

St B looking to have artificial silk flowers. Billie to pass on Miriam Knight’s details to ensure get reasonable quality.

Builders are working at St M, using porch.  Church is currently filthy, needs to be  cleaned for each event. Will cancel a couple of services and ask people to come to other churches, Nov 26th and Dec 10th, and make sure that lifts are organised. Building work is progressing well.

BCP booklet needs to be replaced at St M.  Barry to look at what’s available at CRE.  Billie to provide alternative.

Finance, parish share: St M fully paid. St J paid by direct debit, although having to dig into its reserves.  (Funding ½ curate’s housing, Gary, Wend, Barry). St B is £1000 + short and wants to borrow from St J, they would be very grateful. St J PCC to discuss. Deadline is end of November.

Next year Parish Share is due to rise by 7%.  It hasn’t gone up for last 3 years.  Training costs have been allocated to parishes. £77+k to £83+k. From next year, if a benefice doesn’t meet its share one year, the shortfall will be carried forward. When it comes to appointing new clergy, if they are not paying, possible they won’t get one. Possible to have a meeting with Area Dean and finance people? Meanwhile Drew will continue to fight our corner. Discussion on priority of possible fundraising and/or evangelism.

Closed in prayer

Ministry meeting 30.10.23

Present: Gary, Wend, Barry, Carol, Ian, Billie, Drew

Apologies: Lyndsay

Lyndsay will be off work for 2 weeks.  Jackie & Marygrace can run Creative Space. New daytime homegroup due to start 31st, Drew will liaise with Mike Watts about this.

This week:


11.30am Brize Norton pre-school Barry

Kintsugi 7.30pm Billie leading


Carol training re domestic abuse


Town council meeting, Barry

7.30pm evening service at St Britius, Barry

7.00pm Home group, Drew


10.30am communion at St John’s, Barry

1pm funeral Dee Bulley, Carol & Ian helping with refreshments, will lock up church after

3pm Chapter meeting

5.30pm bonfire night at Brize Norton, soup made by St Britius, Barry

7.30pm Drew leading music practice


10 – 12.30noon Repair Café, Wend & Carol doing refreshments, Drew & Billie


9.15 St Britius Barry

10.30 St John’s Drew/Barry.  Adrian Norgrove, Carol Hadgraft commissioned for prayer ministry.

4pm Messy Church

Carol leading Remembrance Sunday service in Brize Norton. Will liaise with Phil.

Next meeting w wardens will be 9.30 am (just while Lyndsay is off, cos Drew has blood test at 11).  Drew will contact wardens.

Holiday Club went well as did the walk on Thursday. CCC going well, building relationships.  Possibly launching a youth club in March. Volunteers would need safeguarding training, starting in January.

Barry has met with RAF personnel about Remembrance Service. He will liaise w Linda re replies to invitations.

What are our priorities re Lighthouse service? Who are we trying to reach? To be discussed at review meeting.

Meeting closed in prayer.

9th October 2023 Ministry team notes

Present– Drew & Billie, Carol, Barry, Lyndsay, Gary, Wendy

Midweek services – Carol and Ian Sunday services and events – 09.15am Barry 10.30am Drew and Billie 11am Family Harvest at St. Mary’s – Gary 4pm Lighthouse – Barry leading, Drew talk, Billi & Mia Drama, theme on Mary and Martha.

Other events this week Wednesday 11th INSPIRE – Drew to organise music and songs Saturday 14th family breakfast

Drew will be away on Thursday and Friday morning as he needed to go to Leeds to offer support for his father who’s health is deteriorating.

Kitchen training – 18th October for new volunteers.

Autumn festival – Good effort that built up more interest from the flower festival last year. Sue James will be holding a washing up meeting to review and plan for next year with partner organisations.

Harvest celebration – packed church, Allister reported that 72 people had attended.

There was a mix up with the harvest food donations that caused some embarrassment for Linda Wooloff. It had been announced during the Gateway school service the previous week that food donated from the school would go to the local Carterton Food bank that Lynne Little set up. But this had not been communicated to anyone else in church. LW had been told it was all going to the Besom in Witney and, as our church link had arranged with them to receive a large donation, only to be told only half of this was going. Because donations from the school service and the Sunday service had all been put together it was therefore suggested that the donations were split between Besom and the Carterton food bank. In past years Lynn Little had collected the school’s food donations straight after the service which is why this problem had never come up before.

Linda was very grateful for the support she had from volunteers helping her to bag up and take the donations to Besom.

Wendy was thanked for her initiative in attending a retreat and a Christmas study day recently. She had found this fruitful and had brought back lots of resources and ideas.

· The Good Book Advent Calander with stickers – ‘The Adventure of Christmas’ £72 for 30 children in the Tuesday and Wednesday kids clubs. Action Wendy will send a link to Lyndsay to order these. There is money in the drop in account allocated for this purpose.

· Nativity trail for families – posters to be put up around the town with a QR code that when clicked on tells the story of the nativity. Action Wendy will work on plans and bring more details to the ministry team.

· It was also agreed to have a children’s 5ft Christmas tree (from Gary’s brother) in the church hall to the right of the kitchen hatch during advent. Over this period the children will be making Christmas crafts and prayers to display on the tree. Action Wendy and Gary

· Nativity escape room – Action Wendy to organise this event inviting families to come and crack the codes. Date to be confirmed but probably on the 16th December.

Posada – travelling nativity. Action Barry has a few knitters making sheep, Mary and Joseph and a donkey. Working to bring this to all 3 churches across the benefice.

Barry has also made some fruitful contacts with the Brize Norton pre-school and they have asked him to organise a session on the 30th October on All souls. Contacts with the brownies had also been made and Barry will offer his services to work on Brownies achieving their religious studies badge

Carol & Ian – Due to see the consultant on Tuesday for a review and also have a diocese house inspection.

Carol had organised some lifts to the Benefice service on the 29th at Black Bouton and the pastoral care team had been asked to contact members to remind them of this service.

Ladies Breakfast – Billie reported that due to lack of volunteers and support the ladies’ breakfast for November had been cancelled which was a hard but necessary decision and a disappointment to all. The situation would be reviewed for the new year. Volunteers for shopping, cooking, set up, clear away, desperately required.

Baby memorial service – 22nd October at 6pm. Billie asked for everyone to invite and publicise this service.

Family Breakfast – is meeting fellowship needs and has been successful in building relationships aims it was originally set up to do. The church has a lot to offer, could we introduce some short testimonies or other Christian content in a sensitive way, such as prayer? Can lighthouse service invitations be given out? For further prayer and discernment.

Warm Space – Billie had been delighted and surprised by Shirly and Shaun turning up to help from INSPIRE. They are also going to be taking kitchen training soon.

New Home group – Lyndsay has heard back from 4 people interested in a daytime homegroup and others who were thinking about it. Mike Watts had also volunteered to host. The first meeting would be on Tuesday 31st October 1.30pm-3pm. Please advertise at services.

Tea & Coffee – Katie and Miles had asked Lyndsay to organise drinks at Jesse’s baptism on the 28th October. She has put together a small team and has now undertaken a site visit with one of the team members to plan for this.

Safeguarding – Each leader is responsible for following the safer recruitment of volunteers and ensuring the correct level of safeguarding online training had been completed. It was identified that there was a need for a register of safeguarding training that included the name of the ministry area and group lead responsible, the name of the volunteer, date of safeguard training, level of safeguard training and date of refresher training. Billie will talk to Linda Wooloff and ask if she has capacity to pull something together. Wendy also offered to put this information into a spreadsheet document if necessary.

New Year service of thanks for church volunteers – Lyndsay was given to organise this in the new year. A list of all volunteers past (if possible) and present to be sent to Lyndsay please.

Next Benefice Service 29th October 10.30am at St. Mary’s Church

Date of Next meeting – Monday 16th October, meeting in the rectory.

Upcoming dates of note in October

12th am Area dean visit St. Britius 12.30pm Lunch with Area dean Bampton garden centre Barry pm Area dean visit St. Mary’s

13th 5pm-6pm An hour of prayer for peace St. John’s Lyndsay

14th 0830am Family breakfast St. John’s Gary & Wendy

15th 11am Harvest Service St. Mary’s Gary

3.30pm cuppa; 4pm Lighthouse 5pm Supper St. John’s Barry leading Drew talk

18th 1.30pm-2.30pm Benefice prayer meeting St. Mary’s

22nd 6pm Baby memorial service St. John’s Billie

28th 2pm Jesse Herbert Baptism St. Mary’s

29th 10.30am Benefice service St. Mary’s 4pm Benefice bereavement service St. John’s

30th TBC All Souls Brize Norton Pre-school Barry

2nd October 2023 Ministry team and church wardens notes

Present– Drew & Billie, Carol, Barry, Lyndsay, Gary, Wendy, Phil, Alister, Rossie (came in at end of meeting) Apologies Ian, Alison, Ilene, Lawrence

Midweek services – Barry- Phil & Mary away for a few days. Sunday services and events – 09.15am Drew 10.30am Gary – Harvest produce to Besom Charity – Harvest prayer cards and publicise prayer boxes and shawls. 11am service at St. Mary’s cancelled 1pm Baptism St. Britius – Barry – 4pm Creative Space St. John’s

Other events this week Wednesday 4th Warm Space – 4 volunteers had come forward to help with warm space and INSPIRE. Ian Harley is hoping to organise kitchen training in the next couple of weeks. Warm space will now run on the 1st & 3rd Wednesdays and INSPIRE on the 2nd & 4th Wednesday’s of the month. Revise for January.

Friday 6th 5-6pm set up tables in church hall for Autumn Festival – any available volunteers would be appreciated. 6pm-7pm hall open for receiving entries of flowers. Saturday 7th 10.30am-3.00pm Autumn Festival. Organised by Sue James with St. John’s Church, the town council & the family centre. Sue James will be running a second hand book stall in the chancel for save the children. Carol & Jacky will be serving refreshments in the kitchen. Billie will be welcoming people in and giving out pasta pieces for people to vote for their favourite flower arrangements. In the church there will be speakers. In the car park there will be information stations and Bike repairs going on. In the family centre there will be produce, Vegetables, Cakes, chutney and jams.

Other news –

Posada – travelling nativity. Barry to organise resources and a rota for people to sign up to ‘host’ a travelling nativity for 24hrs before passing it on to the next family from the 1st to the 24th December. Each family to keep hold of one of the knitted flock of sheep before passing on. The sheep are then all returned on the 10am Christmas Eve Crib service.

Advent Candle – Gary will incorporate the lighting of the 4th advent candle with the appropriately set advent prayer at the Christmas Eve Crib Service.

Ladies’ Breakfast – more kitchen volunteers required as Sharon Harley stepped down. Jacky T will be away. Deborah Peace will continue in the kitchen but not on her own. Allister volunteered to cook in November where there will be a discussion about the future of ladies breakfast. Kitchen volunteers required.

Family Breakfast – is meeting fellowship needs and has been successful in building relationships aims it was originally set up to do. The church has a lot to offer, could we introduce some short testimonies or other Christian content in a sensitive way, such as prayer? Can lighthouse service invitations be given out? For further prayer and discernment.

Informal services – to encourage families to welcome others on the door.

Day Home group – Lyndsay has heard back from 4 people interested in a daytime homegroup. Mike Watts had also volunteered to host. It is hoped that an initial gathering would be arranged in the next couple of weeks.

Next Benefice Service 29th October 10.30am at St. Mary’s Church. Action Carol to ask the pastoral care team to contact all members reminding them of this. Action Ministry team to publicise in the notices each Sunday and Midweek services.

Date of Next meeting – Monday 9th October, meeting in the rectory.

25th September 2023 Ministry team notes

Present- Drew & Billie, Ian & Carol, Barry, Lyndsay, Gary, Wendy

Midweek services – Barry

Sunday services and events –

09.15am Drew & Billie – Harvest. Notices: Oct 29th 10.30am Benefice HC service at St. Mary’s no toilet. 10.30am Barry & Carol –incorporating Barry’s declaration of assent. Notices: Messy Church Gary; Autumn Festival 7th Oct 10am-3.00pm. Chequers Harvest lunch 4pm, 6.30pm for 7pm St. John’s Harvest Supper; 8th Oct-Harvest non-perishable goods; 22nd Baby Memorial service 6pm; 29th Oct 10.30am Benefice HC service at St. Mary’s no toilet; 29th Oct 4pm Bereavement service St. John’s, Warm Space Kitchen Help required.

Other events this week: Monday St. John’s PCC 7.45pm, Kintsugi Hope 7.30pm; Wednesday Warm Space in the morning followed by INSPIRE in the afternoon – Kitchen volunteers required; Drew & Billie Home group & meal evening – Starting Marks gospel.

Pet blessing service – Although numbers of pets were low the service went well and caused a buzz of conversation in the church.

Warm Space – Carol needs help in the Kitchen to publicise in notices at services. Butch is now helping with setting up tables and clearing away. From October warm space will be on the 1st, 3rd & 5th Wednesdays of the month and INSPIRE on the 2nd & 4th Wednesdays of the month then review. Action Carol & Wendy, will produce a flyer with the dates and give to Wendy ready to promote on Wednesday this week.

Home groups – Sue & David Edgar have discontinued their home group. Some members have joined the Tuesday Home group.

Bibles – Barry would like some free bibles to give out to families as part of his ministry. No one knew of a free source but St. Andrews book shop does have some flash sales where bargains might be picked up.

Harvest family prayer cards – Action Lyndsay will produce ready for the 8th October for the informal service and to publicise the prayer shawls during the service.

Pizza for Carterton Community College – Wendy and Carol will cook 4 pizzas each for this Wednesday’s youth group.

Next Benefice Service 29th October 10.30am at St. Mary’s Church. Action Carol to ask the pastoral care team to contact all members reminding them of this. Action Ministry team to publicise in the notices each Sunday and Midweek services.

Date of Next meeting – Monday 2nd October, Ministry and Church Wardens meeting in the church hall.

Upcoming dates of note in October: 1st October 9.15am, Harvest at St. Britius 4pm – Messy Church; 7th October – 10.30am-3.00pm Carterton Autumn Festival; 8th October – 10.30am, Harvest at St. John’s 4pm – Creative Space at St. John’s; 14th – 8.30am family breakfast; 15th October – 11am, Harvest at St. Mary’s; 3.30pm cuppa followed by 4pm lighthouse service followed by supper; 18th October – 1.30pm Benefice prayer meeting at St. Mary’s; 22nd – Baby Memorial service 6pm; 28th October – 2pm Jesse Herbert Baptism at St. Mary’s; 29th October 10.30am Benefice service at St. Mary’s 4pm – Benefice bereavement Service at St. John’s.

18th September 2023 – Ministry meeting notes

Present – Drew & Billie, Ian & Carol, Barry, Lyndsay, Wendy. Gary on holiday

Midweek services- Wednesday 20th – BN, 7pm, Barry Thursday 21st – C, 10.30am, Barry

Sunday services — 09.15am – BN, HC, Barry & Lyndsay 10.30am-C, MW, Billie & Drew with a pet blessing service. 12.30pm-C, Baptism, Drew, Ember Theobold 3.30pm- BN, Internment of Ashes -Barry 6pm- ES BCP St. Mary’s Drew

Other activities and events this week:

Monday – 7.30pm Standing Committee @ St. John’s – Drew 7pm, session 2, Kintsugi Hope @ the family centre-Billie & Louise Griffiths

Tuesday-Assembly on Noah-Carol – BN over 60’s club at Joy Douglas’ house – Drew – Kids clubs x2 – Wendy and helpers – St. John’s School governors – Drew

Wednesday-10am-12.30pm, warm space, Carol & Billie making soup -Assembly on Noah – Drew & Wendy – Billie restarts her work as a University lecturer with 2 cohorts – 1.30pm Benefice Prayer meeting @ St. Britius – all available ministers – Kids club x1 – Wendy -7pm food & 7.30pm Home Group -Drew & Billie

Thursday – Drew & Billie at an evening event so will not be at music group.

Friday- 6-8pm Clothes Drop off in the church hall – Wendy organising clothes rails & Billie making signs

Saturday-10am-12.30pm- Clothes swap @ St. John’s

Lighthouse feedback – low numbers and 2 families with children despite Lyndsay and Wendy contacting a list of 20+ families. Joshua (Lyndsay’s son) had come along and engaged well. He would like to come again next month. October lighthouse 15th – Drew & Barry would work together on putting this together. Mary & Marth. November lighthouse 19th Barry would lead. Drew, Billie, Lyndsay all away. Zacchaeus. Action Billie to email themes to Barry. Lighthouse for review at the end of the year. One possible suggestion would be to stop Messy Church and replace it with the lighthouse service. Careful consideration would need to go into this transition if decided as we do not want to lose any families. Everyone encouraged to pray into this and be open to other opportunities and possibilities.

Remembrance – Barry and Drew will be meeting to discuss planning for St. John’s Service. Drew has an information file on previous services to share with Barry. Padre Colin Weir will be in attendance and involved. Ian and Carol will speak to Phil to obtain the Remembrance service booklet for BN.

Ministry working agreements – Drew will meet with Wendy and Barry to produce these documents.

Carterton Community College Young Persons group -Last session 30 young people, influx of year 7’s that already know Gary. Carol continues to provide pizza. Soft touch strategies used to build relationships and have fun with games (UNO), quizzes etc.

Wendy – has ordered a mobile phone for work on a contract <£10 per month. – Kids club newsletter to start this week – Wendy.

Barry – will be visiting Brize Norton pre-school in Elderbank hall either this Thursday or next. – given the dates of the Christingle services in the churches and Schools. – Royal mail deliver leaflets for 6p per home and may be something we would like to consider in the future for publicity. – Chancellor’s Estate Agents used to do a free card drop to houses to publicise events but this may have stopped.

Carol – Suggested putting on a meal for those on their own at Christmas, with Boxing Day as a possible choice.

Billie – Christmas Craft Fayre. There will be 12 tables of crafts in the hall. Refreshments served in the church from the small hatch. There will be a bouncy castle and children’s activities in the church and photographic opportunities with Mrs Christmas for the children to say what they would like for Christmas. Also in the church will be paintings from Allister, a candle stall and Children’s Society stall – Proposal for a short baby loss service on the last Sunday of October (29th) in the evening for those who have had a miscarriage, Still Birth, death of a baby, or termination in the past.

11th September 2023 – Ministry Meeting Notes

Present – Drew & Billie, Ian & Carol, Barry, Lyndsay, Gary & Wendy

Services –

Midweeks – Carol & Ian Sunday 17th – 9.15am – Drew, 10.30am Drew/Billie with commissioning of 2 members of the Prayer Team, Barbara Clark and Marygrace Fanshaw (Adrian and Carol will be commissioned at a later date once they have fully completed the safer recruiting process). Banns of Marriage.

4pm – Lighthouse service – Billie organising, Barry talk.

Other activities –

Monday 11th – 7pm, Pastoral Care meeting – Carol. Apologies Billie and Lyndsay. 7pm, Kintsugi Hope in the family centre – Billie & Louise Griffiths

Tuesday 12th – Evening PCC at Black Bourton – Drew – Home Communion – Carol

Wednesday 13th – 10am-12.30pm Warm Space – Carol – afternoon Brize Norton Care Home service – Drew – evening Home Group – Drew & Billie

Saturday 16th – 0830am Men’s Breakfast Sunday 17th – Gary on Annual leave until 25th September – Assemblies covered by other members of the ministry team whilst Gary is away.

Gary & Wendy- Tuesday & Wednesday kids club restarted. Evening Tuesday youth club had 7 young people with 2 others unable to attend last week. Youth group at the Community College is going from strength to strength with 15 young people at the session.

General discussion and evaluation on the Battle of Britain / Civic Service. The Battle of Britian / Civic service is an opportunity to remember and give thanks for the sacrifice and service of others both in the past and present. As an RAF ‘garrison’ town there are many serving and ex RAF personal for whom this is an important event in the year.

In previous years the feedback from uniformed organisations (cubs, scouts, brownies, rainbows, guides, army cadets etc) was the service was too formal, too long and it was difficult to get children and their families to attend this service. The formality also then put off others attending the Remembrance Service later in November.

A number of children’s activities had been tried out during the service previously. It was hoped that this year a more interactive and less formal service, which involved the children might work better.

Whilst there were positive elements of the service, from feedback already received, it appears the overall approach on Sunday had been too informal. A number of people had perceived this as a lack of respect and had been upset. The ministry team are still open to feedback and acknowledged that we haven’t got the right balance for this service.

Room for improvement going forward –

· Uniformed organisations and ex-military associations need inviting formally to this service and the Remembrance service in good time.

· In future a robed minister would lead this service in a formally relaxed manner.

· The RAF padre could be approached to give the sermon and RAF asked to attend with a standard.

· Gary and Wendy would work together with Drew to incorporate children’s and young people’s involvement.

Harvest service – 8th October at the next informal service. Lyndsay would provide a Harvest Prayer and Kath Monkhouse is putting more prayer boxes together. Boxes and prayer shawls would be promoted.

Safeguarding – Wendy is updating the safer recruitment process for Children’s and family ministry. Once complete she will bring to PCC for formal approval.

Wendy will contact Mike Watts for a church email account. Drew gave Wendy permission to purchase a basic phone with a £10 a month contract on expenses for work. Wendy will start her course on 7th October.

Craft Fair – 2nd December, 10am-1pm. Billie reported that the craft Fair is now fully booked.

Pet Blessing service – 24th September, 10.30am. Billie reported that plans were going well.

Volunteers needed –

· Kitchen staff for warm space and Inspire desperately needed to support Carol.

· Setting up tables for Inspire and warm space to relieve Gary.

Carol will approach Carol Fothergill, Debra Pearce, Allister & Karen Holt, Linda Arter and Wendy would approach Butch. Some would require training for the Kitchen.

More volunteers needed

· To help at repair café – 4th November 10am-12.30pm.

· To help at the Craft fair – 2nd December, 10am -1am.

Warm Space / Inspire. It was agreed that people could stay in the building between warm space ending and Inspire starting as there would be others around clearing away and setting up in the 1-hour gap.

Monday 4th September 2023 – Ministry & Church Wardens Meeting Notes

Present – Drew & Billie, Ian & Carol, Barry, Lyndsay, Gary, Wendy, Lawrence, Lene, Rossie

Apologies – Phil, Alison, Allister

· Drew gave a quick church vision recap

· Wendy was welcomed to the team

Looking Forward

· Midweek 6th & 7th services – Barry

· Tuesday 5th September – Funeral of John WALTHAM, 11am, St. Mary’s Church – Lyndsay

· Wednesday 6th September – Warm Space returns, 10.30am-12.30pm, alternating toast & teacakes and soup to start with.

· Sunday 10th services – 9.15am Barry 10.30am Civic & Battle of Britain Service & Commission of Wendy – Gary & Drew

11am – Barry

· Midweeks 13 & 14th – Carol & Ian

· 12th September PCC – St. Britius

· 17th September – 10.30am Prayer Ministry Team Commission St. John’s 11am – St. Britius Baptism – Barry 1-5pm – Brize Norton Village Bash – theme ancient Egypt. Decorated vases and cake for St. Britius church fundraising. 4pm – Lighthouse St. John’s – Drew with Barry covering the talk-Jarius’ daughter

· 20th September – 2.55am Time TBC, Drew covering assembly for Gary – Noah a new beginning. Action Gary.

· 22nd September – 6-8pm drop off clothes for clothes swap

· 23rd September – 10-12noon Clothes swap (run by Carterton Environmental Awareness Group) Wendy is the link for this group.

· 24th September – 10.30am Morning Worship with an opportunity to have pets blessed at the end. People are welcome to bring along photos of pets and ashes of pets as well as live pets. Billie leading & 2 youths & Carol and Drew to participate in a drama.

· 25th September, PCC – St. John’s

· 30th September – 12 noon, Harvest Lunch at the Chequers pub, Brize Norton. Evening Harvest Supper at St. John’s Church.

· 4th October – Harvest Assembly – Drew covering for Gary

· 2nd December – Christmas Craft Fayre, St. John’s 7-8 bookings confirmed so far. Can have up to a max of 15 tables. £10 per table and provide a handmade raffle prize. All crafts must be handmade. The bouncy castle and some children’s activities will be in the church & tables in the hall. Refreshments will be available at the hatch.

Holiday dates Rossie – 13th September for 2 weeks. Gary – 17th September for 1 week & 1 week from Christmas day. Lawrence – 21st September for 2 weeks. Lene – 29th September till 11th October – Richard to cover church warden’s duties and open up. Barry – October ½ term & low week after Christmas. Lyndsay – 13th November for 2 weeks.

Carol – mentioned she had offered to plan a funeral during a pastoral care visit. This could be encouraged more. Billie – mentioned she would like to offer a Death Café next year. Inviting a solicitor, funeral director, registrar, and clergy to talk about how they help people and families at the time of death and in planning ahead.

Rossie – Lovely feedback from the baptism yesterday that Barry took. The next baptism may be cancelled as she is having difficulty contacting the family again. PCC at St. Britius need a date to meet in September – Action Drew once Phil returns from holiday.

Wendy – to have meeting with Drew, Billie and Gary to discuss training and support. Action Gary.

Gary – remarked on the importance of calling round parishioners when changes are made as some people had been caught out. Carol reminded everyone that the pastoral care team had done their best to contact everyone. Billie and Lyndsay had also contacted those known to have no transport or reduced mobility to ensure travel arrangements were in place for them.

The only change to remain, going forward, is the benefice service on the 5th Sunday of the month that will rotate round the 3 churches. This is publicised by ministers in notices slots during services, in newsletters both hard copies and in email format, and on the church website and social media pages.

Gary felt the news letters might be difficult to read as very small print. No one had complained before but if there is a need identified we could have some large print copies.

Date of next Benefice service – 29th October, 10.30am, St. Mary’s Church, Black Bourton.

There will be an older kids club on a Tuesday evening as well as the Tuesday and Wednesday kids club, which have 7 new members. Thursday kids club stopped until there are more children and for review later this year. Wendy is joining Gary on assemblies to train her up. Gary and Wendy will continue the Community College Youth lunch group. Wendy is producing a Kids’ newsletter.

Drew – needs reimbursing for the cost of printing BCP morning prayer booklets from St. Britius. Rossie will chase up Jacquie. Action Rossie St. Britius would like to continue with Holy Communion Services each Sunday. If a priest is not available, they preferred the shorter Morning Worship (Common Worship).

Date of next Ministry and Church Wardens meeting – Monday 2nd October, 10.30am, St. John’s Church Hall.

7th August 2023-Ministry team & church wardens monthly meeting.

Drew & Billie, Ian & Carol, Barry, Lyndsay, Phil, Lene & Lawrence, Allister.
Apologies – Rossie, Alison, Gary (Holiday Club).

  1. No midweek services.
    Sunday 13th August – 09.15 BN & 11am BB HC Drew, 10.30 IW Gary.
  2. October- December provisional services:-
St. Britius,
Brize Norton
St. Mary’s,
Black Bourton
St. John’s,
Sunday 1st October
9.15am Harvest
Sunday 15th October
11am Harvest
Harvest celebration TBC
? 8th October
Sunday 5th November Patronal service  
  Saturday 11th November, 10am Church remembrance rehearsal followed by 11am Armistice service at the Town war memorial – Barry.
Sunday 12th November
10am Remembrance service 11am War memorial laying of wreaths
Ian & Carol
Sunday 12th November
11am Remembrance Service – Jeremy

Sunday 12th November
9.45am formal followed by parade to war memorial and wreath laying service – Barry.
Sunday 17th December
Candlelight Carol Service & Nativity tableau
Wednesday 20th December 1.30-2.30pm Benefice prayer
No midweek service
 Saturday 23rd December
5pm Children’s service with Father Christmas and grotto.
Sunday 24th December – Christmas Eve
9.15am Holy Communion 11.30pm Midnight Mass10pm Midnight Mass10.30am Crib Service – Gary 11.30pm Midnight Mass
Monday 25th December Christmas Day
  10am Holy Communion TBC
Wednesday 27th December No midweek service  
  • 14th– 30th August & 7th – 21st November Drew & Billie holiday.
  • 16th – 24th September Gary holiday
  • 12th – 26th November Lyndsay holiday
  • From September midweek services will restart every week at St. John’s & St. Britius.
    5th Sunday of the month will remain a Benefice service in view of the many positive comments received.

1st Sunday of the month return to normal service pattern – 3rd September – 9.15am HC service at St. Britius & 10.30am Holy Communion Service at St. John’s.  No Benefice service at St. Mary’s – Lene and Lawrence to get the message out to parishioners via the newsletter and services in August.  Action Lene & Lawrence.

  • Katie hopes to return from maternity leave in December part time (2 days per week).
  • Area Dean’s visit due on the 12th October.  10am at St. Britius, then lunch at Bampton Garden Centre, followed in the afternoon by a visit to St. Mary’s. 
  • Allister reported that the gluten free wafers had gone missing and more were required.  Going forward it was suggested that these wafers would be used for everyone at services if cost was not too expensive.  Action Drew & Billie.
  • Jacquie Griffin & Phil Holmes will both be away on Sunday 3rd September.  Barry needs a copy of the family Holy Communion booklet Action Barry. Phil to ask Carolyn Peach if she is happy to operate the CD player for music, Action Phil.
  • Sunday 27th August noon – Baptism @ St. Mary’s – Barry.
    Sunday 3rd September 1pm – Baptism of Ella Hardy @ St. Britius – Barry
  • Thursday 7th September – church house chapel, licencing of Barry.
  •   St. Mary’s Church roof, kitchen, and toilet update.  Awaiting news from Carterton Town Council for some funding to help with this community project.  £50k had been received from the Diocesan Development Fund, this money and any money from CTC would be used for the toilet and kitchen.  £20K funding from Oxfordshire Historic churches Trust, this would be use to repair the roof of the north side of the church in November.  The church will remain in use during building works with a screen to shield the back area. 
  • Black Bourton Village Fete, September 3rd, 2-5pm to raise funds – All welcome.
      A Bazar later in the year is also being planned by Lene.
  •  Carol mentioned a course to encourage people to talk about their faith called ‘Evangelism explosion’.  Drew & Billie to explore with a view to possibly rolling this out in home groups.  Action Drew & Billie.
  •   Be Still 24/7 prayer course for home groups – Drew and Billie were already into week 3, Allister’s group plans to run this course in September.  Lyndsay happy to run this course either with the videos and course materials or as a book club during the day for those not already in homegroups in September.  Action Lyndsay.
  •   Barry’s contact details – mob 07949 654 988,
  •   There will be a pet blessing service @ St. John’s church on Sunday 24th September, 10.30am – Billie.  All welcome.
  •   Billie is organising a craft fayre to raise funds later in the year.  10 tables to be hired out to local craft people, raffle, and refreshments. 
  •   Sunday 17th September – Drew to cover both HC services as Barry unavailable.  Barry to pass onto Billie his holiday dates asap.  Action Barry.

Next ministry meeting in St. John’s Church 10.30am, 14th August – Barry to lead.
Closed in prayer.

Notices to share at services & in newsletters –

  • Changes to services from September – see above for details.
    Midweek services to resume every week from September.
  • Sunday 13th August, 4pm Creative Space @ St. John’s Church.  All welcome no booking required.
  • Wednesday 16th August, 1.30pm-2.30pm Benefice prayer @ St. John’s church.
  • Lyndsay will be running a prayer course Be Still or book club during the week in September – please contact her for more details or if you are interested.
  • Black Bourton Village Fete, September 3rd, 2-5pm to raise funds – All welcome.
  • Prayer requests – Rev. Barry as he settles into the Benefice and for his licencing service on the 7th September.
  • 24th September – Pet blessing service 10.30am, St. John’s Church.  All welcome.

Ministry meeting notes 24th July 2023

Present – Drew & Billie, Carol, Lyndsay & Gary

Ø INSPIRE – Phil bringing along his music machine to try out.

Ø 30th July Sunday – St. Britius Benefice Service at 10.30am – Drew

Carol is giving Paul a lift and checking with the home if he requires a career to accompany him. Marie had offered to give a lift to anyone in need.

Ø Family picnics to commence twice a week this week – PRAYER request for dry weather. Holiday club 7th – 11th August (no picnics that week).

Ø 10th August – Drew’s uncle’s funeral in Leeds. 14th – 31st August Drew & Billie Holiday.

Ø Rev. Barry will be meeting up with Drew later this afternoon. They will be looking at some local accommodation. Barry has Permission to officiate (PTO) in place. Drew – working on a legal letter and working agreement – awaiting support from the Diocese which has been slow to respond despite emails and phone messages. Drew hopes to have this in place and agreement for Children’s and Family Worker assistant for signing off at next PCC on Monday 31st July. Still hoping for Barry to be able to start before Drew & Billie go on holiday.

Ø Funerals – today and tomorrow – Drew.

Ø Carol & Ian away with friends 16th August – 22nd August.

Ø From September, please email Billie a copy of sermon/talk notes for inclusion on the website.

Ø Battle of Britain – slightly less informal worship service on the 10th September with the children interviewing prominent members of the RAF/Town council.

Ø Gary had heard that some older members of the congregation had left to go to the Methodist church. Therese Ingram had moved months ago but no one else was known of. There were several members who are know to be away visiting family members at present.

Ø Several confidential pastoral care issues were discussed and appropriate care in place.

Ø Carol was planning to invite Norma Alahendra to talk about her experiences and book at Morning Worship on August 27th.

Ø At the next lighthouse service Drew will lead the discussion.

Ministry Team meeting 17.07.23

Present: Drew & Billie, Carol & Ian, Gary

Apologies: Lyndsay

This week:

Monday:                   Standing Committee 7.30pm Drew

Tuesday:                   Carterton Primary School Leaver’s service 9.15am Gary

St John’s Primary School end of year service 10.00am Gary

Edith Moorhouse 2.30pm Gary

Funeral Roy Oakey 1pm Drew

School Governor’s meeting 7pm Drew

Wednesday:             Coffee, Cake & Chat 10.00am Carol & Wend

Benefice prayer meeting St M 1.30pm All welcome

Holy Communion St B 7pm Drew

Deanery Synod 7.30pm Carol

Home Group 7.45pm Drew

Thursday:                 Holy Communion St J 10.30am Drew

Friday:                       Brize Norton School 9.00am Gary

Sunday:                     Holy Communion St b 9.15 Lyndsay/Drew

Morning Worship St B 10.30pm Lyndsay

Baptism St M 12.30pm Drew

Evening prayer St M 6.00pm Jeremy

Lighthouse: Could we have invited other people? Nearly all church people. Feedback meeting might clarify what we are doing, is it too confused? Do we continue or stop now? Currently it’s not much different to a normal service.

Battle of Britain/Civic service: Should be on 17th September (nearest Sunday) but Station Commander and Padre will be in Westminster for this so could it be on a different day? Possibly on 10th incorporated into informal service? Theme: serving others, with children interviewing Station Commander, Mayor & Deputy Mayor, Drew asking how is your organisation serving others? Gary to bring this together in his talk and also bring in Battle of Britain as an act of serving others.

Assistant Children & Families’ Worker:  this will be discussed at Standing Committee.

Gary: ten picnics planned, 2 a week except for holiday club (just 1) over holidays.

Meeting closed with prayer

26-06-23 Ministry Meeting notes

10.30am Drew & Billie, Ian & Carol, Lyndsay, 11.30am Gary.

1. All agreed that yesterday’s ordination of Katie at Dorchester Abbey, followed by a picnic lunch and a 6pm Holy Communion at St. Mary’s had gone well. All those who attended appeared to have enjoyed it very much.

2. Drew & Carol enjoyed doing their assemblies this week.

3. Drew & Billie holiday dates – 14th -31st August & 7th – 21st November.

4. Services & events this week:

o Midweeks – Drew.

o Date of next Midweeks – 19th & 20th July.

o Tuesday 27th June Ian and Carol meeting with Bishop Gavin and HR.

o Wednesday 28th June INSPIRE 2pm-4pm. ‘WOW’ What’s on When, from West Oxfordshire coming. Drew leading home group. Drew volunteered to assist with singing and tables if required.

o Thursday 29th June – Valedictory Service with Carterton Community College. Gary liaising with the school, Drew asked to welcome at the start, Ray on AV. Action Gary will check Ray is available.

o Saturday 1st July 1pm Baptism of Lili Fern at St. John’s – Drew.

Saturday 1st July – Children’s play day on Carterton recreation ground – Gary.

o Sunday HC at 10.30am St. Mary’s Church, Black Bourton – Drew.

o Sunday Baptism of Juliana Jones 1pm St. Britius Church – Drew.

5. Drew encouraged everyone to promote the new changes to the service rota in a positive, calm, and patient way. Signposting those who need a lift to Carol.

6. Good news that 2 applications had been received for the part time post of vicar for a year. David Tyler, Archdeacon, Drew, Alison, and Lyndsay would be shortlisting on Tuesday evening and interviews on the 10th July in the morning.

7. Action Drew to discuss with Phil to ensure they have at least 40 communion glasses, non-alcoholic wine, and gluten free bread, hymn books for Benefice Holy Communion services. Drew is producing a BCP matins service booklet for use at morning prayer at St. Britius. Action Lyndsay to discuss with Lene the same requirements- Lene will need Gluten free bread and our glass holder and glass for non-alcoholic wine. She will let me know if they do not have enough hymn books, service books and non-alcoholic wine but thinks they do have these.

8. Coffee, Cake, and Chat will stop during the month of August and resume in September. The team will discuss with attendees if they would be happy to make a small donation, say £2, for soup & bread over the winter months. Action Billie & Carol.

9. Lighthouse service in July – Drama will be replaced this month with a panel of Gary & Drew answering some of the questions that came up from the service in June. Action Drew to organise the talk. Action Gary to invite families. Action Carol to organise prayer activity.

10. Carol to supply 4 cooked pizzas for the CC College, Gary to pick up from Carol’s. Action Carol & Gary.

19/06/2023 Ministry Meeting notes

Drew & Billie, Ian & Carol, Lyndsay

Monday 19th June10.30am Ministry meeting.
Tuesday 20th June11am ecumenical clergy meeting – Drew
Wednesday 21st June10am Coffee, Cake & Chat – Billie & team 1.30pm Benefice prayer @ St. Britius Church – Ian & Carol & Lyndsay Pm St. John’s assembly -Drew 7pm HC St. Britius Ian & Carol 7 pm Home group Drew & Billie
Thursday 22nd June10.30am HC St. John’s Ian & Carol Eve. Drew & Billie to Bristol overnight
Friday 23rd JuneWedding rehearsal at St. Mary’s – Drew
Saturday 24th JuneWedding @ St. Mary’s – Drew
Sunday 25th June10.30am Dorchester Abbey, ordination to priesthood Katie 6pm HC at St. Mary’s – Katie/Lyndsay
  • Drew fed back on the interest expressed to the part time vicar post – closing date for applications 25th June.
  • Review of the lighthouse service – Lots of positive feedback received from those attending. 
  • The interactive style across all the elements of the service was how people had expected this type of service to deliver. 
    • Worship songs with live music worked better than trying to follow new songs on YouTube.
    • Timings need to be tighter and/or slightly extend the timing by an extra 15mins??
    • Comments / suggestion box went down well with most people engaging with this and some interesting things being written. 
  • Short discussion on how the ministry team could be more visible in the 3 communities of Brize Norton, Carterton & Black Bourton.  Needs more discernment especially in the light of our current situation.
  • Discussion on the diverse range of skills and expertise each minister brings to the team and acknowledgement that this is a positive thing.  The team is aware that some parishioners are still grieving the loss of SB and how this is a natural and normal process when a minister moves on.  Pastoral support has been and continues to be given to support them. 

Acceptance that whilst all ministers are working hard and to the best of their abilities, in difficult circumstances we currently find ourselves in, we will never be able to please everyone and again this is normal for any church.  All agreed on the importance of supporting each other with compassion, love, prayer, and pastoral support going forward.

  • Publicity on the new service arrangements.  Particularly the first Benefice service of HC at St. Mary’s Church, Black Bourton on the 2nd July at 10.30am. 
  • Drew to inform St. John’s PCC & church wardens.
    • Carol to contact the pastoral carers and ask them to let each group member know.
    • Billie will update the church FB page & the website.
    • Drew & Billie will organise & put-up posters on the outside notice board and on the church doors.

Going forward the new dates and services will be advertised in the newssheet which comes out the week before the start of the following month. 

Ministers to ensure they publicise this great opportunity to meet up with fellow Christians in collective worship and experience slightly different types of service! 🙂

Sunday July 2nd – Joint Benefice HC 10.30am St. Mary’s Church, Black Bourton, 4pm Messy Church St.John’s

Sunday July 9th – 9.15am HC St Britius; 10.30am Informal Worship, St. John’s; 11am HC St. Mary’s

Sunday 16th July – 9.15am BCP Matins, St Britius; 10.30am HC St. John’s; 4pm Lighthouse

Wednesday 19th – 7pm HC St. Britius

Thursday 20th – 10.30am HC St. John’s

Sunday 23rd – 9.15am HC St. Britius; 10.30am MW, St John’s;  6pm ES BCP St. Mary’s

Sunday 30th – Joint Benefice HC 10.30am HC St. Britius Church

Ministry meeting notes 12th June 2023

Drew & Billie, Ian & Carol, Lyndsay, Gary

Monday 12th June 7pm Pastoral Care meeting – Carol, Billie

Tuesday 13th June 7.30pm Annual Visitation service for swearing in church wardens at St. Giles Church at Standlake.

Wednesday 14th June INSPIRE 2-4pm Ian & Carol 7pm HC St. Britius – Drew

Thursday 15th June 10.30am HC St. John’s – Drew

Friday 16th June

Saturday 17th June Creation Day at Diocesan house Oxford – Drew & Billie

Sunday 18th June FATHER’S DAY 9.15am & 10.30am HC Drew/Lyndsay 4pm Lighthouse – Drew & Billie leading Drama – Billie & team AV – Stephen Hester Prayer activity – Lyndsay Food & drink – Carol, Deborah, Jacky Gary – Annual leave till 25th June.

· Drew –

o reported that there had been interest in the Oxford Diocese advert for a part time clergy position. Closing date 25th June.

o The next funding board to look at applications will sit in September which is disappointing as Gary would like to plan for the work ahead and hoped the part time Children’s and Family Worker would be in post before this. Drew to approach the PCC to request funding for this post to allow the process of employment to go ahead.

o The new Brize Meadow care home is now open with 7 residents and places for up to 66 care residents. Drew has approached the manager and will be going in once a month starting from Wednesday 12th July in the afternoon to sing hymns and chat. Members of St. Britius Church will be approached to support this work and offer lifts to some of the residents who may wish to join St. Britius Church.

o Drew & Billie had recently attended a Disability Study Day. Main take home thought was not to make assumptions abut the needs of disabled people and instead work with them to find out what they need. Each parish is encouraged to have a Disability Champion. Drew had someone in mind to approach for this role and would be seeming them this week.

· Gary –

o Was encouraged with how the informal service had gone on Sunday. Jason shared some poems he had written; Tracy and William shared some testimonies that had connected with others.

o Only 1 child had turned up for the new Thursday kids club and 6 others had been busy. Wendy was now in training to lead this group till the end of July.

o 17-18 young people now attended the lunch group at Carterton Community College and Wendy was again in training to assist Gary with this work. AJ a pupil had been recruited to help with the AV at Messy Church.

o Behaviour had improved at Messy Church after Gary was firm about the responsibilities of parents.

o The last session of Drop-in may be cancelled due to volunteer illness.

· Billie –

o Volunteered to put together a Risk Assessment for the lighthouse service.

o The new ministry rota was nearly ready.

o BCP matins order of service would be needed for St. Britius Church.

o Organizing a pet blessing service at St. John’s in September.

o Deanery feedback – Drew needs to take more holiday time, possibly in Sept/Oct.

· Carol –

o Volunteered to set up a lift sharing sign up sheet for Katie’s ordination and St. Mary’s evening HC on 25th June. Ben Campion was organising lifts at St. Britius church and it was thought that Lene & Lawrence were doing the same at St. Mary’s church.

· Lyndsay –

o Had asked Gary to give her the contact details of 5 families that she could call and personally invite to the lighthouse service and build relationships with. Others in the ministry team were happy to do the same. Gary to send a contact list to other ministers.

5th June 2023 – Ministry team and church wardens meeting.

Present – Drew & Billie, Gary, Lyndsay. Church wardens Phil & Rossie, Lawrence & Lene. Apologies – Ian & Carol. Church wardens Allister & Alison.

· Drew has been diagnosed with shingles but feels well enough to carry on for now.

This week’s services – 7th June Wednesday BN at 7pm Carol & Ian BN 8th June Thursday C at 10.30am Carol & Ian 11th June Sunday C 8am Drew, BN 9.15am Drew, C 10.30am Informal Worship Gary, 11am BB HC Drew including x2 baptisms. C 4pm creative space Lyndsay.

1) Drew & Billie away Tuesday-Thursday on a course.

2) Lyndsay & Carol away at LMM conference from Friday pm – Sunday pm.

3) Proposed changes to services – Following on from the document regarding proposed changes to the service rota that everyone had had a chance to look at and reflect upon, Billie produced the ministry rota for July – September for us to see. A robust discussion was had covering the reality of the situation we currently find ourselves in and possibly for the foreseeable future. A proposal was put forward to move the midweek service at St. Britius and St. John’s to the week following the 3rd Sunday of the month. Billie will rework the service rota to incorporate this and change morning worship at St. Britius Church on the 3rd Sunday to BCP matins. It was noted how much time Billie is putting into the production of and reorganisation of the ministry rota as changes occur.

4) Drew reported he had managed to arrange cover for their 2week holiday from 14th – 31st August.

5) The advert of a temporary vicar post is now live on the Diocese website. Closing date is the 25th June.

6) Rossie suggested Drew approach the RAF chaplaincy and the Rev Dr Budd, her friend from Oxford who might be able to cover the occasional HC service, though he does not have PTO (permission to officiate) at this time.

7) St. Britius Baptisms – 2nd July 1pm Juliana Jones-Drew 6th August 3pm Carly Adams (mum) x2 girls – Rossie to change the time of baptism so Drew can cover service, or alternatively to ask Bishop permission for LLM’s to cover. 3rd Sept Ella Hardy 1pm – Drew

8) St. Mary’s Baptisms, Weddings and events- 11th June Baptism – Drew

17th & 18th flower festival with Songs of Praise on the 18th-Jeramy covering. 24th June Wedding – Drew 16th July (TBC) Baptism Kirsty Storker (mum) Harley – Drew 27th August Baptism- Miles covering

Monday 30th May – ministry meeting notes

Present – Drew & Billie, Ian & Carol, Lyndsay.

Apologies Katie AL today & tomorrow then maternity leave. Gary unwell.

This week’s events and services-

Monday 30th May 10.30am ministry meeting all available ministers

Tuesday 31st

Wednesday 24th 10 – 11.30 Coffee, cake & chat – Billie & Jacky

7.30pm BN HC – Ian & Carol 7pm

Drew & Billie Home group-The theory of everything film bible study.

7.30pm Prayer ministry training (6) – Lyndsay

Thursday 1st Katie starts Maternity Leave. 10.30am HC St. John’s – Ian & Carol

4pm Deanery Chapter meeting TBC Drew & Ian

Friday 2nd

Saturday 3rd 10am-12.30pm Repair Café

Sunday 4th

Trinity Sunday 9.15am BN HC Drew

10.30am C HC Lyndsay/Drew

Gary had messaged the FB prayer app over the weekend asking for prayer as he was unwell.

· A document entitled ‘changes to pattern of services offered across the Benefice’ was shared and discussed as a proposed way forward until the clergy availability situation improved. Drew has discussed with all church wardens & David Tyler the Archdeacon, and there will be further discussion at the CW & Ministers meeting next week with possible implementation from July. See below for further details.

· The 1-year associate priest post advertisement was progressing slowly through the correct legal channels. Diocese HR would like further changes and information made before it is ready to be advertised on the Oxford Diocese website.

· Carol & Ian were waiting to hear back from Diocese regarding his next health & ministry review. However, Ian does not feel ready to take on further ministry at this time.

· 25th June at 10.30am. Hopefully Katie will be ordained as a priest at Dorchester Abbey dependent upon when baby decides to make an appearance. Lift sharing to be encouraged please.

· Lyndsay asked if we could resume sharing the peace at HC services which was agreed by all. Those who would prefer not to share the peace by shaking hands to leave their hands in their lap or wave only.

· As a way of encouraging others to join home groups it was suggested that we publicise in the notices what each home group is doing. E.g. Drew & Billies home group will be starting a study on the film The theory of Everything. Lyndsay would contact home group leaders and ask for this information and also if all home groups would consider running the 24/7 Be Still course in September. Lyndsay was willing to run a group for those not already in a home group, possibly during the day. Money could be used from the discipleship fund to purchase individual books. Lyndsay to provide ministers and HG leaders with more information.

Be Still – Explore the simple, transformative practice of a daily quiet time with God. £9.99 currently at St. Andrews book shop.

· 18th June Lighthouse service at 4pm.

o Drew & Billie to send out order of service

o Billie to check with Jacky Thomas if she can cook a meal. If not Billie to whip up a mac & cheese.

o Carol to organise tea & coffee at the start.

o Lyndsay to organise a prayer activity.

o Billie to write a drama and organise volunteers.

o Billie/Drew talk

o Drew music

o AV – Drew/Billie to approach – Stephen Hester/Bob Monkhouse/ Mike Cox

· Carol gave her apologies that she would be unable to attend next Monday’s meeting as she was taking a funeral.

· Drew made us aware that the St. Britius organ had blown a fuse during the service. Carol mentioned that the organ had also stopped working at one stage just before a funeral but they had managed to get it sorted. Phil Holmes is organising an electrician to have a look at it.

· Billie mentioned that she is keen to organise a Pet blessing service in July but thought workload made this unlikely again this year.

Monday 22nd May – ministry meeting notes

Present – Drew & Billie, Katie, Lyndsay & Gary.

A/L Ian & Carol

This week’s events and services-

Monday 22nd May 10.30am ministry meeting all available ministers 7.45pm PCC – Drew, Lyndsay, Carol

Tuesday 23rd

Wednesday 24th 10 – 11.30 Coffee, cake & chat – Billie & Jacky 7.30pm BN HC – Billie & Drew 7.30pm Prayer ministry training (5) – Lyndsay

Thursday 25th 10.30am HC St. John’s – Billie & Drew

Friday 26th Lyndsay away for the weekend

Saturday 27th

Sunday 28th 9.15am BN HC Drew/Billie 10.30am C MW Drew/Billie 6pm Evensong 6pm Drew Katie’s last Day – 29 & 30th AL then maternity leave. Diocese has not yet agreed to Katie returning in September.

· Through the month of May Billie is walking a mile a day for Dementia UK. She is happy to receive any sponsorships.

· 25th June, 10.30am @ Dorchester Abbey, Katie is hoping to be ordained, depending on the date of arrival of her and Miles’ first child. Plans to be publicised – encourage lift sharing and bring along a picnic for after the service. Cancel 8am, 9.15am & 10.30am services as Drew needs to be involved at Katies ordination. Katie will be celebrating her first Holy Communion Service the same day at 6pm, St. Mary’s Black Bourton. Again, lift sharing to be encouraged.

· Review of lighthouse service launch – overall went well. Some fringe and a new family attended and Gary reported that 4 families who said they were coming didn’t turn up on the day. Good to have support from the main congregation, also some from Coffee, Cake and Chat attended and 1 member from the methodist church. Drew mentioned that a child wouldn’t eat the vegetarian meal. Next Month – 18th June, Gary, Ian & Sharon away. ?Jacky Thomas to cook or Billie. Drama & reading Billie. Lyndsay prayers & Drew leading.

· Katie noticed that the prayer tree had been removed from church. Lyndsay had noticed it in the back room and offered to put it back in church.

· Cleaning – Drew to bring up at the PCC meeting as this will be the last week Alison will clean. ?? small gift and letter of appreciation for her from the PCC.

· Gary joined the meeting at this point and asked permission to use the rectory garden for Messy Church on Sunday 3rd September. Granted, Drew & Billie will be away and the lawn may need cutting.

· Lyndsay reported that the prayer ministry training was going well. Plan for a commissioning service on 4th June during the HC service. Lyndsay will organise badges and certificates. She will also discuss with the team when and how they will operate in the future. To ask Steve Bostock to take photos to add to the notice board in the hall.

· It was noted how busy Drew was last week covering all services across the Benefice as well as a Wedding on Saturday. Drew is again covering all services across the Benefice this week. Billie mentioned that they are finding it a challenge to take time off without squeezing it between services. Revd. Sue S had pulled out of temp post.

Discussion around the lack of clergy availability now that Drew is the only priest in the team able to undertake Holy Communion Services, he will be taking some annual leave in August and the lack of available priests to cover within the Deanery. It was noted that the health of Drew, Billie, Ian and Lyndsay should be taken into consideration and also the impact of caring for Ian on Carol. Occ. Health review at the end of May for Ian. The impact of Gary’s workload was noted as well. Drew will discuss further with the Arch Deacon either later today or tomorrow (Tuesday).

· Gary fed back that Wendy had been attending some of the Youth Sessions at CC College on a Wednesday with him and had a good rapport with the youth. Wendy has said that she would be unable to keep on helping Gary from September. Prayer required into identifying which parents might be approached to assist Gary in his ministry. Drew to discuss with the PCC tonight the application to the Diocese Development Fund for a paid post. The Thursday kids club on hold.

Monday 15th May – ministry meeting notes

Present – Drew & Billie, Katie, Lyndsay & Gary.

This week’s events and services-

Monday 15th Mayam assembly CPS- Gary 3.15 – Gateway after school club – Gary 7.30pm Standing Committee – Drew 7pm Baptism meeting – Billie
Tuesday 16tham assembly BN- Gary 11am Carterton ecumenical ministry meeting – Drew 3.30pm – Kids Club – Gary Black Bourton PCC meeting – Drew 6.45pm Town Council prayer support – Lyndsay
Wednesday 17tham Billie & Drew medical appts 10 – 11.30 Coffee, cake & chat – Jacky Thomas & Katie visiting. 12.30-CC College youth group – Gary 1pm BB Funeral Service followed by burial – Lyndsay 1.30-2.30pm Benefice prayer meeting – Drew/Billie 3pm Assembly St. J- Gary 3.30pm – kids club Gary 7.30pm 7.00pm home group – Billie leading BN HC – Drew
Thursday 18th10.30am HC St. John’s – Drew Evening wedding rehearsal – Drew >Stratford
Friday 19tham – Drop in St. John’s- Gary
Saturday 20th8.30am Men’s breakfast am-Drew & Billie return from Stratford pm Wedding – Drew
Sunday 21st9.15am BN HC Drew/Billie 10.30am C HC Drew/Billie 1pm BN Baptism – Drew 4pm C Lighthouse launch – Drew/Billie/Gary/Lyndsay

Interim minister possible appt – Drew updated on the position so far. Sue Spankie has been invited to a meal at the rectory on the 23rd May and we are hoping she could meet the PCC at May’s meeting. 
Revd. Cedrick Reavley from Burford had also offered to help with HC services which Drew would follow up on. 

Discussion around Gary’s work load and possible development fund application.  He identified that he needs to stop the Gatehouse after School Club at the end of the term.

The following people were identified as possible helpers for Gary to approach – Emily, Wendy, Leah, and Karen.  Wendy had already been approached to lead a new Thursday Kids club till the end of term.  Gary will review what he is committed to and is there anything he can step back from/delegate/stop.

Ministry team meeting 9th May 2023

Present: Katie, Billie, Drew, Gary (arrived 10.45)

Apologies: Carol & Ian, Lyndsay

Coronation weekend: 20 people watched the ceremony on the big screen thanks to Ian for AV and for all the decorations. Children’s tea parties went really well, lots of good conversations, 12 more people signed up for Gary’s mailing list.

Next week:


  • Inspire Drew (Nicky Witt, Sandie Bayliss & Jackie Long in kitchen; Mike Watts doing a quiz)
  • St B: Drew


  • St J Drew
  • 12.30 funeral at St B: Drew
  • Followed by St B pilgrimage to Christ Church: Drew


  • 8.00 Drew
  • 9.15 Drew/Billie
  • 10.30 Gary
  • 11.00 Drew/Billie
  • 12ish APCM Please wait for Drew to return
  • 4.00 Created Creative Lyndsay et al

Lighthouse: need to have invitations in church, need order of service.  Gary will email all the families.

Katie’s ordination: may be June 25th depending on baby.  Either Sue Spankie can do services or offer 8 a.m. communion and then everyone makes their own way to Dorchester Abbey (lift sharing).

Closed in prayer.

2nd May 2023 – Minister & Church Wardens’ meeting.

Present – Drew & Billie, Carol, Lyndsay, Phil & Rossie, Lawrence & Lene, Allister. Apologies – Ian, Katie, Gary (joined the meeting at 1045), Alison

10.30am Drew opened in prayer.

Services for the coming week

Midweek services & Coffee, cake & chat– Ian & Carol Sunday 7th May 09.15am & 10.30am Drew leading, Katie preaching. 3 banns of marriage at St. John’s. 4pm Messy Church – Gary leading

Coronation plans St. Britius – Bell ringing on day of coronation. Picnic on the rec on Monday afternoon. St. Mary’s – Bell ringing on day of coronation. St. John’s – from 10am screening of the coronation. 7th May – Sunday service celebrating the coronation and using the Church of England Coronation service liturgy. Sunday picnic in the rectory garden after the morning service. Carterton Market Square, 2pm-4pm – Children’s and family team helping at the town’s children’s picnic in the afternoon and Liz is organising a craft activity.

APCM – Only St. John’s on the 14th May after the morning service left to do.

Appointment of Rev. Sue Spankie (husband Gordon)– Drew gave an update. Previous deputy head of school and interested in intergenerational worship. Draft person specification shared for the post. Drew is working with the Diocese to ensure all legalities are met regarding advertising in the church newsletter, interview process and safely recruiting. 2 ½ week days plus Sundays. Hoping to be in place by late June/early July all being well. The other churches were asked to contribute to the cost of post, exact details to be decided.

Lyndsay – Please encourage people to let me know if they would like to come along to Creative Space at St. John’s on the 14th May, 4pm and every second Sunday of the month. We are all made in the image of God the greatest creator of all things good. So, whether we recognise it or not we are also creative beings. Creative Space is an opportunity to carve out some quality time in our busy lives once a month, to be with, and to allow the Holy Spirit to explore our creativity. It’s a quiet, prayerful time where you will be led through the process with a variety of resources available to help you. If you are over 18years old, do come and join us on the 18th May at 4pm, St. John’s church hall for our next session. Please let Lyndsay know if you would like to join us on 07783 650 793.

Lawrence & Lene – St. Mary’s 17th May Lyndsay leading a funeral & burial. 20th May Josh & Amber Wedding led by Drew 11th June 11am HC service Lene to ask Rev. Mark Thomas if he could lead & preach. A faculty is now in place for the building work and if funding comes through it is hoped to begin work in June/July for a new toilet and kitchen space. The Wednesday bible study group is now in recess until September.

Rossie & Phil – St. Britius At the April baptism £185 had been donated. 7th May baptism cancelled following a diagnosis of leukaemia in the child. Family devastated and Rossie to do a home visit to offer support. 21st May next baptism. 11th June is National Gardens open day with 11 gardens opening. The church is also holding a flower festival between 1-6pm. All invited to come along.

Carol reported that Ian is currently leading every other midweek service, INSPIRE, and a recent home communion.

Allister – following a question from Billie, he reported that the home group he and Stephen led is now meeting in the church which suited members of the group better due to ongoing covid concerns and having more space in church rather than a home setting.

Gary – reported he had been working on a funding application to the Oxford Diocese project fund for an assistant for him. To email to Drew for discussion at the next PCC meeting. Wendy will be leading a new Thursday kids club under the supervision and training of Gary. Gary suggested that there is too much reliance on social media which not everyone has access too. There is a need to offer personal invitations to the next clothing swap shop and other planned events.

Billie – Would like to see an opportunity for the lighthouse service to offer a space for adults to ask questions about church & faith. All appeared to agree that this was a good idea. Will be putting an Annual Pet Blessing Service proposal together. This is something she & Drew had previously been involved in and had experience leading.

Meeting closed in prayer.

Ministry Team meeting 24.04.23

Present: Lyndsay, Katie, Ian, Gary, Carol, Billie, Drew

This week:

  • Monday
    • PCC
    • Deanery Synod
  • Tuesday
    • St Mary’s APCM
  • Wednesday
    • Inspire
    • St Britius Drew
  • Thursday
    • St John’s Drew
  • Friday/Saturday
    • Clothes Swap Shop
  • Sunday
    • St Britius Drew
    • St John’s Lyndsay/Drew
    • Brize Meadow Prayer Walk 3pm

Ian and Carol took mid week services last week and they went well.  


  • Summer: picnics and holiday club planned
  • 3rd December Messy Church/Christingle
  • 10th December No Rehearsal Nativity
  • 24th December as a crib service instead of MW

Prayer Ministry training starting on Wednesday evenings (Alison, Marygrace, Michele, Stephen H, Barbara C, Adrian)

Meeting closed in prayer

Ministry Team 17.04.23

Present: Drew, Billie, Carol, Ian, Gary

Apologies: Lyndsay, Katie

Brize Norton APCM attended by Ian & Carol, all smooth, Rosemary will join PCC and keep the electoral roll.

Ian starting back 5 hours/week this week (alternate weeks – midweeks and INSPIRE)

This week:

Monday Standing committee

Wednesday St B Carol/Ian

Thursday St J Carol/Ian


  • St B Drew
  • St J Billie/Drew
  • St M Jeremy

Men’s Bible Study, Drew can’t do this so needs to talk to Steve B

Gary exploring an application for grant from Diocese for support for part time assistant youth worker. Gary to send application form to Drew. Drew to talk to PCC as well.

May 10th INSPIRE Carol & Ian away, Carol to organise Sandie and Nicki to do refreshments, and Mike & Janet to run a quiz. Drew to run it.

Clothes Swap Shop – Billie to send info to Gary.

Meeting closed in prayer

Ministry team 27.02.23

Present: Katie, Carol, Ian, Billie, Drew, Lyndsay, Gary,

Apologies: Stephen

Opened with prayer

This week:


  • St J PCC


  • Warm Space
  • Kintsugi
  • St B Stephen/Carol


  • St J Stephen/Carol


  • WDP service 7pm


  • Ladies’ breakfast
  • Barn Dance


  • St B Drew/Katie
  • St J Drew/Katie
  • Refresh meeting
  • Messy Church

Lyndsay taking over promoting monthly prayer meetings.

Gary: CCC had 16 children attending last week 😊

Drew to set up meeting of home group leaders, consider studying same material sometimes. With Stephen leaving, is this the time to review membership, new group, change of meeting times etc?

Thy Kingdom Come resources available soon, Lyndsay to link with prayer ministry, ask people to make a public commitment by signing up.

Ended with prayer

Ministry meeting 20.02.23

Present: Carol, Ian, Billie, Drew, Gary, Lyndsay

Apologies: Katie, Stephen

Opened with prayer

This week:

  • Wednesday
    • Warm Space
    • Inspire
    • Kintsugi
    • St B Drew
  • Thursday
    • St J Drew
  • Friday
    • Alan’s funeral
  • Saturday
    • Repair Café
  • Sunday (Matt 4 1-11)
    • St B Drew
    • St J Carol/Drew
    • St M Drew

Refresh: next meeting 5th March, good team of volunteers, can all work together to lead it.

Gary starting after school club at Gateway. CCC lunch time kids came to help at Games afternoon.

Coronation: 7th May service to celebrate, encourage everyone to join community lunch (on rec?) with big St John’s flag.  Liz has organised children joining craft activity instead of Messy Church.

No Messy Church on April 2nd : Joining ecumenical craft activity at Methodist  Church 2-4pm on April 1st.

Lyndsay to organise monthly prayer meetings. Next one is March 15th.

Closed with prayer

Ministry team meeting 13.02.23

Present: Katie, Drew, Billie, Lyndsay (on zoom), Carol, Ian, Stephen, Gary

Began with prayer and reflection, Genesis 33.

All three PCCs have unanimously said that they’re happy for blessings of same sex couples to be in church but no-one is expected to do blessings/attend if they’re not comfortable with it.

Next week:


  • Warm Space, Kid’s Ministry Team coming, need to clear up quickly
  • Prayer meeting 1.30 in Charlie Luke
  • Thanksgiving service 1.30 Katie
  • St Britius Steven


  • St John’s Stephen


  • Family breakfast


  • St B Drew/Katie
  • St J Carol/Stephen
  • Baptism, Millie Woodward

Billie to order gluten free wafers, these should on a separate patten and be offered for people to take themselves, not handled by anyone else. Meanwhile, Katie will bring gluten free bread.

Ended in prayer

Ministry team and CW’s meeting 6th February 2023

Present: Carol, Alison, Katie, Rossi, Drew, Billie, Stephen, Lyndsay, Allister, Gary

Apologies: Ian

This week:


  • Social Media committee meeting
  • Local House of Prayer meeting


  • Warm Space
  • Kintsugi
  • St B: Drew


  • St J: Drew


  • St J Drew/Billie
  • St J (informal) Gary
  • St B Drew/Billie
  • St M Drew/Billie

There are 2 bank holiday Mondays in a row so we will  have Team and CW’s meeting on Tuesday 2nd May

No date set for Alan’s funeral, but we think the wake will be in church.

Drew talking to retired ministers to see if any cover available.  Possibly Sue Spankey might be able to help. Archdeacon is aware that there will be resource issues.

Gary arrived.

Allister happy that people have responded to his ‘rant’ in church: cleanliness, putting chairs back, washing etc. People do need to be reminded occasionally.

St B: Just had a good PCC meeting, congregation seems to be growing.

Mothering Sunday is 19/3 – will men be making posies? Who will organise this if Mike Cox is away? Billie to check with Mike.

Lyndsay has been given £40 to help with cost of prayer boxes, she will use this to get some more crosses.

Created Creative preparations going well, Lyndsay to talk at St M, has prayer cards to go out.  Limit of 15 can be signed up. She has talked at St B.

Sat 1st April 2-4pm Easter Workshop, instead of Messy Church, will be held at Methodist church.

Katie needs to have access to calendar.

May need to cancel Warm Space on 15th Feb because of a funeral, unless we can move funeral later. Katie to let Billie asap.

Refresh meeting yesterday went well.  We will set a theme for first 6 months: People who met Jesus.  Gary & Stephen to sort readings.  Alison & Billie to sort drama. Drew, Mike & Linda to sort music, Alison to buy 2 copies of  music book and CD for Refresh/Drew. We can then present a clear outline of plans for consideration. We will move side chairs to be at  angle to create a slight curve in the overall layout.

Could Mike put bolt on door into small Sunday school room? This would prevent children going in and playing unsupervised which sometimes happens when the church hall is used during the week.

Closed with prayer.

Ministry Team 30.01.23

Present: Katie, Drew, Gary, Billie, Lene, Lawrence, Carol, Ian

Apologies: Lyndsay, Stephen

Next week


  • Warm Space
  • Kintsugi
  • St B Stephen


  • St J Stephen


  • St B w Christingle Katie/Stephen
  • St J Drew
  • Planning meeting after church for Refresh
  • St J Messy Church Gary

St M: possible to have a benefice service celebrating new benefice with Bishop? Drew to talk to +Gavin’s PA

Benefice treasurer’s meeting would be efficient, Lawrence to arrange.  Drew to give Ray and Carolyn’s contact details to Lawrence.

Gary to attend St M at Easter and Harvest time, also 23rd Dec

Katie going to be officially installed as Chaplain to ATC 2nd February

Note: when welcoming people who are online say worshipping not watching. 

Hopeful that we have achieved Silver Eco Church.

Closed with prayer

Ministry meeting 23.01.23

Present: Lyndsay, Katie, Drew, Billie, Ian, Carol, Gary

Apologies: Stephen

Opened in prayer

Thanks for support with Fresh meeting, great that so many people came. Need to set out a provisional exemplar to give people an idea of what it will entail, not set in stone, more ideas may come from next meeting and prayer.  A new outreach, testing if it’s right.  Prayer ministry needs to be low key, short; full-on could be off putting. Prayer for everyday issues can be modelled in service. Lyndsay asked for a list of potential attendees so that we could pray for them, but first names only (GDPR). All of us to be inviting people, not just Gary! Launch  is 21st May, Lyndsay to lead another prayer session for whole congregation so they can identify someone they can invite.

Lyndsay’s prayer activity on Sunday worked well, a buzz around.

Ecumenical service had sense of peace and unity. Intention to have a prayer walk, with all churches represented, round the new estate on 30th April on Sunday afternoon. Bless the new roads? Drew to contact builders.

Same sex blessing –February synod will consider this, Drew thinks they will probably go for blessing rather than change liturgy for marriage. Do congregation need a safe space for people to talk this through? Need to pray about how we can do this, or keep it informal? People haven’t been allowed to explore this in the past, encourage people to have a voice.  +Stephen preaching on this on Saturday evening in Christ Church.

This week:

  • Mid weeks:
    • Warm Space
    • CCC lunch club (5 attendance)
    • Funeral (Katie)
    • St B: Drew/Billie
    • St J: Drew/Billie
  • Sunday:
    • St B: Drew/Katie
    • St J: Billie/Katie

Gateway & Edith Moorhouse want to come to St J for Easter services. CCC want to come for a valedictory service, TBA.

Burn’s Night have 80 booked in.

Evening before Mothering Sunday, open up church for reflective space?  Here or ecumenical? Saturday 18th. Candles, prayer tree. Katie preaching on 19th and could incorporate prayers into service. Katie happy to organise. Reaching out to women who have lost children, can’t have children, have lost their mother, struggling with being a mother, are pregnant.

Social media team meeting 6th February.

Pastoral team to meet 13th March.

Lyndsay: Created Creative to be renamed (can’t use charity name), training on Tuesday.  Lyndsay organising a Fire Training session, also need to have adult safeguarding book for all volunteers (includes pastoral care team). Must also do online training. She is making more prayer boxes.

Closed in prayer

Ministry meeting 16.01.23

Present: Carol, Gary, Katie, Drew, Billie, Stephen

Apologies: Lyndsay

(Chris has left St J to work at Witney Community Church)

Vision meeting: positive, enthusiasm, drinks on arrival, food after, team meeting after service on Sunday.  Need to put it on social media today for people who might have missed meeting.

Sunday @ 7: some enthusiasm for this but who can lead it? No real enthusiasm from other Carterton clergy.  Need a volunteer to take this on.

Funerals (don’t forget the prayer shawls):

  • Sean Geretty -Carol
  • Maureen Evans – Katie
  • Barbara Furnival – Drew
  • Donald McCracken – Stephen
  • Frank Love – Katie

This week:

Wednesday: St B Stephen

Thursday: St J Stephen


St B Stephen

St J Billie/Carol

St M Stephen

Christian Unity 4pm at St Joseph’s Ecumenical service/prayer meeting

Gary: CCC (may not be able to continue with Chris leaving, but will continue to half term).  Good links with schools.

Stephen: INSPIRE needs more volunteers, ask in person. Group music items for Easter? On Good Friday & Easter, Drew to email Linda. Also have a Taizé service.

Warm Space: should it continue as meeting a need for social interaction? End at end of March.  Would need more volunteers. Could be beginning of a new home group? Gary to check if schools need church for assemblies.

Benefice: make 5th Sundays a Benefice service? April 30th, July 30th, October 29th Do as a café style service?

Prayer time/open mic proves valuable, engages congregation, but usually only at morning worship.  Do it in intercessions for communion services? Plan a meeting with intercessors to discuss.

Ministry Meetings: can we consider changing time if Lyndsay can’t make mornings? Please let Billie know times we can manage.

Closed in prayer

Ministry & Warden’s meeting 03.01.23

Present: Gary, Carol, Lene, Lawrence, Allister, Lyndsay, Drew, Billie

Apologies: Alison, Phil, Rossie, Katie, Stephen

Began with Bible reading (Isa 13), reflection, prayers

This week:

Drew on retreat 6th – 11th

Wednesday 4th

  • Warm Space
  • St B: Stephen

Thursday 5th

ST J: Stephen

Sunday 8th

  • 8a.m. cancelled
  • St B: Stephen
  • St J: Gary
  • St J: Baptism Katie
  • St M: Stephen

15th: Vision meeting after morning service – please advertise in all churches, ReFresh possibly on 3rd Sundays?

Meetings with Carterton ministers: on 4pm 22nd an ecumenical prayer meeting/serviced at St Joseph’s Catholic church in week of Christian Unity.  Sunday 30th April, perhaps have a prayer walk on the new estate, would pray about this on 22nd.

Sunday @ 7: When should this be? Ecumenical focus would be that we invite others to this. Need someone to take a lead on this. Should we focus our energy on other areas? Outreach? Meeting community needs? Revisit after Vision meeting.

Created Creative starting in March, a monthly meeting.  Quiet with prayer for hour/hour and a half.  Theme inspired, using scripture and prayer, then silence to allow Spirit to lead you to create – mixed media. At end, participants encouraged to share what they’ve done and how they felt Spirit leading them.


  • St M: 2nd April Gary could run a service Palm Service, perhaps with Easter Egg hunt
  • St M: 15th October: he could run a Harvest service
  • Lene & Lawrence to discuss at PCC and confirm with Gary
  • Informal service is on Easter Day, could combine with communion? Keep it very informal but would have to include Eucharistic prayer.  Gary and Drew to meet to plan this.  Would also have an 8am formal communion. Could children receive communion? PCC need to be give permission (but children should have some instruction).  Billie to ask Linda to put on PCC agenda.
  • Can we offer gluten free bread and alcohol-free wine as standard? Provide as standard.  Put info in notices and notice sheet.  Billie to liaise with Linda. Billie to investigate sourcing gluten-free/dairy-free wafers/bread.

St M: is there a benefice administrator?  No! Lene to please continue being first point of contact.  Wedding on 20th May. Heating installed. Applying for faculty for kitchen and loo, working with architect for plans, using a sustainable trench arch system. Quotes would be separate for loo and kitchen, so will be asking for support for the loo from the town council/RAF base.


  • Ian accompanying Carol on visits. 
  • Pastoral Care Team meeting on 9th

Allister – do we need to replace water pourer which is chipped? It doesn’t need to be ‘fancy’.

Closed with prayer

Ministry meeting 12.12.22

Present: Katie, Drew, Carol, Billie (Gary arrived 10.15)

Apologies: Lyndsay, Gary, Chris

Opened in prayer.

Gary went to Gateway school, saw whole school.

Yesterday: No-rehearsal nativity successful, children behaved well, Katie and Drew did the other 3 services, got colder as the morning went on!

This week:

  • Today: Social media meeting Billie/Wendy
  • Tuesday/Wednesday after school film nights.
  • Wednesday BNDrew/Billie
  • Wednesday: Warm Space/Inspire
  • Gary busy with schools: CPS, BN, St J’s school, CCC
  • Thursday St J Drew/Billie
  • Friday: BB carol service, Gary leading
  • Saturday: 2.30-5.30 BN Christingle craft/service
  • Sunday: BN Drew; St J Carol/Stephen
  • Carol services: Billie (St J) Katie (BN)

Christmas Eve/Day

  • Crib service
  • BB: earlier service w Mark or Ron/Jeremy
  • BN: Sue Spankey
  • St J: Katie/Drew, morning 10 a.m. Katie/Drew

Drew on retreat 6th – 11th January

Should we charge for heating for baptisms? Keep as donations but emphasise running costs.

May 19th – 23rd weekend away for deanery synod members for National Deaneries Conference.  Carol will attend, Ben (BN) Simon (BB).

No ministry meeting next week.

Closed in prayer

Ministry & Wardens’ meeting 05.12.22

Present: Rossie, Katie, Carol, Stephen, Lene, Alison, Allister, Phil, Billie, Drew

Apologies: Lyndsay, Gary, Lawrence

Opened with prayer

BB now officially part of the benefice: Brize Norton with Carterton and Black Bourton 😊

All went well yesterday.

Next week

  • Tuesday: meeting with all Carterton ministers, considering Sunday @ 7, pioneer ministry e.g. prayer walks
  • Midweeks: Stephen
  • Wednesday: Warm Space/Kintsugi
  • Thursday: meeting with funeral directors, 7.30pm St Joseph’s evening talk on Gospels by Richard Nagorski.
  • Saturday: Family Breakfast
  • Sunday:
    • 8am Drew/Katie
    • 9.15 Drew/Katie
    • 10.30 Gary
    • 11.00 Drew/Katie

BB: carol service on 16th, Gary leading. Heating is in and wired up. Christmas Bazaar raised £950.

St J: only 2 trays and had more people than trays, suggest do alternate people and take in empties at the same time , or get another tray, or have empty glasses on a table. Boiler playing up, engineer coming in to check. Warm space: try to keep side doors shut and people coming from main entrance. Carol going to bring in free standing nativity.  Large nativity poster to be displayed, checking with Mike about where to put it.

BN: school coming in for a carol service, in the evening.  Gary leading. New head, Ms Jones, very supportive. Carol service on 18th in hand.  In contact with Sue Spankey, planning midnight mass. Longest Night service on 21st. Epiphany Lunch 7th January at Epiphany Lunch, see Rossie if interested. Carolyn raised £95 at Christmas Market for church funds. Carol singing on 19th, 6pm, starting at Elderbank Hall.

Closed with prayer.

Ministry meeting 28.11.22

Present: Carol, Gary, Katie, Chris, Billie, Drew, Lyndsay

Apologies: Stephen

Opened in prayer

Services in BN (20 people) and SJ went well, inc C & I renewal of vows & baptism

Next week:

  • Wednesday
    • Warm Space/Kintsugi
    • BN Drew/Billie
  • Thursday:
    • SJ: Drew/Billie
    • Graham Evans’ funeral (he & Pauline were founding members of Save the Children)
    • Deanery chapter here
  • Sunday:
    • BN Stephen
    • SJ: Drew/Lyndsay
    • 1230 baptism Katie
    • Messy church Christingle, expecting 70+ Gary
  • Friday:
    • Burial
    • Open Church/Carterton Lights (ministry team to mingle in church if possible)

CCC lunch club: 9 children came, feedback: it’s boring, needs to be more interactive, more activities.  Possibly free pizza?!  But 3 came without wanting pizza 😊

Chris has started in Witney at St Mary’s, going well.  Supervision meeting needed.

Ian to be included in emails from now on, inc PCC notes.

Katie going on training on preaching the lectionary. Katie will be careful to not take on too much because of her pregnancy.

Lyndsay continuing to meet with Janette re prayer.  There is a group of 8 people meeting, aiming to develop this ministry.  Possibly introduce into informal service sometime later next year, but no time pressure!

Created Creative: Jackie Long & Mary Grace have volunteered to support Lyndsay on this. This is monthly, means facilitating a quiet space with a range of art mediums.  Prayer based, allowing Holy Spirit to lead.  Read scriptures on the chosen theme.  Participants open to Spirit.  If anyone needs to talk, can talk to one of the leaders (initially this would be Lyndsay).  After one hour people can show their work, if they want, and talk through what was going through their minds, take work home to focus on being open to the Spirit. End in prayer. Planning and prayer meetings on this. Thinking to launch next year. Lyndsay working with charity to set this up.  Drew mentioned Jan as a possible volunteer.

Closed in prayer

Ministry meeting 21.11.22

Present: Lyndsay, Katie, Stephen, Gary, Billie, Drew, Carol, Chris

Seeker service: thank you Stephen for circulating an outline of how it could work.  Possible name: ReFresh. Could run it for a 4 month trial period. Needs enough helpers.  Wendy has volunteered to help with children’s ministry.  Who is a seeker? Fringe or completely unchurched? Accessibility if totally unchurched if overtly Christian? Are we looking for transfer from Messy Church or the unchurched? Potential that those MC families may bring other families. Aim to draw in the fringe members. Linda has a list of baptism families who have given GDPR permission to be contacted. Example prayers: use small groups to nominate prayer topic, post its on the cross, trying to involve people. Will need lot of personnel helping, would aim for it to be weekly but too much, so do it monthly? 4pm, third Sunday in month? Follow it with a further course such as Christianity Explored? Would also be opportunity for questions at end of service.

Discuss in January at Vision Meeting, then meet with team of volunteers to pray.  Possibly start after Easter? 21st May is third Sunday. Ask congregation to pray and invite people too. Stephen/Drew to lead.

This week

  • 7pm Baptism information meeting (Drew/Billie)
  • Midweeks: Stephen leading/Carol preaching
  • Warm Space: soup lunch went well, only 5 for soup, couple of people  cam off street, need board outside?  Billie to ask Liz what’s happening with central list of all the Warm Spaces.  Put on Oxford Mail as a press release. Ask congregation to invite, Billie to create invitations. Supermarkets didn’t give much (Morrisons gave some out of date bread) but will try again this week.  Received significant donations.
  • Inspire
  • Kintsugi week 4
  • Sunday 28th: Billie leading, Drew preaching, Carol & Ian renewal of vows
  • 1230 baptism
  • Service of Light cancelled
  • 1st December 12 noon Graham Evans’ funeral
  • 2nd December 10.30 Black Bourton cemetery for burial
  • Carterton lights switch on, Billie to check are Lynne & Steve running this?  Liz with activities? Can clergy be circulating in hall? Billie to put on social media.
  • 4th December: Drew w Lyndsay preaching

Rota for January – March sent out, can everyone please check?

Chris to check what’s available to use for youth club for putting a proposal together. Currently in Carol’s garage.  Chris & Drew to meet about next steps.

Carterton Ministers’ meeting: Sunday @ 7 to be discussed further on 6th December.  Also talked about prayer walks and pioneer ministry.

Ministry meeting   14.11.22

Present: Stephen, Katie, Gary, Billie, Drew, Chris, Carol

Apologies: Lyndsay

Meeting opened with prayer

Remembrance: BN 27 people in church, 3-4 people joined after.  Representative from 99 Squadron. Numbers down.

SJ: 90 adults, 60+ children.  Numbers down in church but usual at war memorial.  Service finished slightly earlier than normal. Feedback: prayers needed that were more accessible to non-churchgoers. Gary offered to look into this, Stephen noted that there were alternatives available online.

Chris: has been at conference, looking at Trinity, mission, bible study.  Still expecting to be working in Witney with Laverne 2 days a week. Drew has now had training as a supervisor for Reign Ministries.

This week:

  • Katie on a retreat this week near Dorchester.
  • SB: Drew
  • SJ: Drew
  • Warm space starting this week, Billie to set up a rota for volunteers (people may feel more comfortable as volunteers)
  • Kintsugi, session 3
  • Prayer meeting at SB, 1.30.  Drew, Billie, Carol, Katie & Stephen unavailable!


  • 9.15 Drew
  • 10.30 Katie/Drew/kid’s club
  • 12.30 Baptism

Seeker service: Wendy happy to help children’s ministry when we run new services.  Gary to train her. Meeting scheduled for 15.01.23.  Need to choose a name.  Possible layout: modelling worship but in an accessible way, carefully chosen songs (sing or listen) rationale being to make people used to church worship, or discussion groups on values/themes.  Stephen to send outline of service approach.

Gary left meeting

Bishop Steven’s essay: seminar on today at Cuddeston (Drew & Katie attending).  We want to continue as a team, modelling Christian love. Both perspectives (liberal & traditional) available via our website.

Alison is taking over as Safeguarding Officer until April.

Meeting closed in prayer

07.11.22 Ministry meeting

Present: Drew, Ian, Carol, Lawrence, Allister, Gary, Katie, Lyndsay, Billie, Lene, Stephen, Rossi

Apologies: Chris, Phil

Thurs 10th 4.30 rehearsal for Sunday (Drew)

Friday 11th:

  • BN: Gary w school input
  • St J: Katie, check w Stephen and Katie Zazada, at memorial – prayer at end

Remembrance Sunday:

  • 8 am BCP communion – Drew
  • St J: Drew & Rebecca (RAF) Linda taking bookings, but not many come in yet, Billie to advertise on social media
  • BN: Stephen
  • BB: Jeremy


  • BN  Stephen
  • St J Stephen
  • Inspire, kid’s clubs, bible studies inc men’s and at BB, funeral at BB (Stephen),
  • Drew has telephone conversation booked with archdeacon tomorrow
  • Drew doing Reign ministry supervisor induction, Chris probably going to have some training in Witney
  • Katie teaching cadets for first time, about remembrance. Has now got a green card to get on base.

Service of Light w Advent carols at BB on 27th can’t happen coz of builder’s works, so will be at St Britius

Monday 5th December Edith Moorhouse 100 kids coming, so ministry meeting not in church. Venue TBA.

Messy Church – Messy Church community stepped up to help someone in need, becoming a church family.

Prayer: Lyndsay taking a lead on prayer but not on rota yet cos still in recovery.  Has produced prayer boxes for adults and families. Also looking at prayer through creative activity. Prayer ministry team training and St J service. Would love to come to BB and BN (once she feels stronger) to help get people more confident in praying out loud, if anyone is interested from BB/BN to contact Lyndsay.

Carol and Ian left the meeting.

BB 1130pm service on 24th will be either Mark Thomas or Ron Lloyd/Jeremy Lane have changed to 10pm from feedback that 1130 is too late. Gary working with village to lead Christmas carols on December 16th .

BB can (father’s) headstone be removed from churchyard to put in mother’s ashes then have a completely new headstone.  Will probably need a faculty and an application as if new headstone. Contact diocesan registrar/legal department at diocese. Clarify ownership of the headstone. Drew will ask archdeacon.  Lene to talk to Phil.

Bishop Steven’s essay: Rossi, Lyndsay, Lene have borrowed a copy.  Gary questioned if Bishop Steven has broken his vow by going against church doctrine (to clarify: this is not the case). Can same sex couples be joined in marriage if they cannot have children? Church has changed on women priests and on remarriage after divorce. Would this change affect the feeling in the church? In other churches e.g. Methodists, this has caused division.  This needs to be talked about more in our own church, we need to create a safe space where people can discuss in love.  Our leadership has a wide variety of views which is wonderful because it reflects the variety of views in our congregation.  We need to make this clear to our congregation. We love each other, we love our congregation. This is our opportunity to stand for Christ, to model disagreement, love and respect to our congregation. Address this through study sermons? Lead from the front? Need to inform, to bring people up to speed, before synod meeting in February. In BN could discuss after church. In BB, need consider how will it impact on congregations’ lives, see it from individual’s perspectives. Benefice offers a range of options, one church may offer a parishioner a place where they feel more comfortable, but we have a policy of ministers working across all three churches to avoid any division, goes against working as a team. Need to pray about how we will do this. Following Drew’s sermon where he made his position clear, could Stephen give a sermon with a different view  but making it clear that a) it’s OK to disagree but we still love each other, and b) not going to bombard you with this, just this range of viewpoints and c) this may be discussed at synod in February. Need to take history of St J’s teachings into account. Need to love each other equally.  Need to be aware of danger of media misinformation, social media, rumour. Perhaps a joint ministry letter to put it in black and white. Katie suggested that there also needs to be evidence-based clarity on sexuality.

General: Advent candles, order purple/pink/white. Allister to let Ray know.

31.10.22 Ministry team meeting

Present: Drew, Carol, Katie, Chris, Stephen, Gary, Billie, Lyndsay

Carol has got her license; Stephen has got his PTO. Lyndsay suggested we all attend Chrism Mass on Maundy Thursday

Bereavement service went well, pastoral visit from new family requested

This week

Today: Light party, Gary

Tuesday: Carterton ministers’ meeting, 11a.m., 8 Trefoil Way, will cover Sunday @ 7 (so far feeling is that service should be held at each other’s churches, not just at St J.) Drew attending.

Midweeks: Drew

Assembly: Drew, KS 1, Gary at Edith Moorhouse at same time.

Thursday at BN, all encouraged to come to watch fireworks, soup served at Humble Bumble in aid of church, 5.30pm onwards.

Saturday: Children’s Society coffee morning

Sunday: BN Drew, St J Drew & Katie, Messy Church Gary

Remembrance Sunday: starts 9.45, Gary has 7 min talk, exact!

Youth Work: Chris’ training: Reign are working on placement.  Conference coming up next week, Wednesday CCC meetings, Carol will make pizzas for CCC, Gary to collect at 12.15. Helping Gary on Tues/Wed.  Zoom meeting with Emmie about different options. Chris thinking about exploring other ideas to make connections e.g. social events, youth club, link with current groups.  We have table football & pool table stored in Carol’s garage. Need to put together a proposal: time, date, check what’s available, check what might be needed (financially, helpers). 

Prayer Ministry: Lyndsay would offer training.  Start with meeting to pray, hopes fellowship would lead to bible study, would lead to agreeing some ground rules with written guidance e.g where to lay hands on, safeguarding issues. Long term: aim to take them to Harnhill Centre later on. Would need DBS checks and risk assessment.

Prayer Boxes: resource box to encourage prayer, if you are a visual prayer this can help.  Lyndsay has made 20 boxes for adults and 20 boxes for families with activities in it. Will launch in New Year, to take for yourself or take on for someone you know. Made prayerfully during her time of recuperation.

Lyndsay had first prayer meeting before service on Sunday, wants it to be visible, will be at the back of the church hall, hope others will join.

Midweek services: present with a sequence of readings rather than the lectionary.  Advent and Epiphany will be fine. Then follow a pattern, such as the course we did on Hebrews. Ideas/suggestions needed.

Katie has trained Alison as sacristan but need another volunteer, especially for Thursdays. Drew to ask on Thursday for volunteer.

Warm Space: setting up in the church, 2 dates will clash with Gary’s activities. Set out 4 big square tables to church side. If people come at beginning at 10.30, people can sit and watch! Helpers: Jackie, Carol, Billie, Sandie, Chris, Wendy.  Need to ask for more helpers. Billie to ask Mary Grace. Billie to send email out to all.

Kid’s Club on 3rd Sundays: planning to carry on, currently low numbers but we need to offer to get people to come along.

Kintsugi: starting on Wednesday.

Alison Brown exploring her vocation.

Katie to do funeral ministry course on Saturday.

Gary doing carol service at BB on December 16th with village association

Meeting closed with prayer.

24.10.22 Ministry team meeting

Present: Carol, Katie, Gary, Billie, Drew, Stephen, Lyndsay

Apologies: Chris,

Next week: half term, no school assemblies

  • Midweeks: Stephen
  • St Britius: Drew/Katie
  • St John’s: Carol/Billie
  • Baptism 1230 St John’s
  • 4pm Bereavement service: need to produce a booklet, Katie leading this. Linda needs music, Drew to contact her.

Soup lunch: £50 anonymous donation received.  Will be in church cos cheaper to heat. Billie to block out calendar. Sandie, Wendy, Chris, Jackie, Billie, Carol volunteered. Chris, Billie and Jackie to do kitchen training. 16th & 7th December, may need to juggle around Gary who has church booked first thing.

CCC: will provide pizza, Carol, Chris & Gary to liaise between themselves on practicalities.  Chris doing well.

Sunday @ 7:  Phil emailed, he wants this to continue, but needs other churches to join in with organisation, if to be ecumenical.  Linda has sent lovely reply explaining ministry team is stretched. Relaunching in January, should we be planning now? But who should take it on? Should we be focusing on seeker service? Carol offered to take it on for 4 months, to write to each church and ask what they feel.  If there’s little interest from other churches, consider if this is it what God wants, or we want.

Hold an ecumenical New Year’s Eve prayer service? Ask what leaders feel? Is outreach more important than having services?

Brize Meadow estate: how are we going to evangelise? We have some baptisms and potentially a wedding from there. Hold an ecumenical event? Carol singing? Prayer walk?

Carterton minister’s meetings: happen occasionally but people’s dates keep clashing.

Barn Dance 4th March: caller and band booked, Ian & Sharon have agreed to organise catering.

Communication: need to set up a committee?  Katie hasn’t decided whether she can take on leadership but could be involved. Billie to print off hard copy of this ‘Background’ sheet to put up on the notice sheet. This way of communicating is an experiment, let’s see if it is seen as positive or negative. Carol to flag up hard copy on noticeboard at beginning of service.

Carol has got her LLM licence, Stephen still waiting for PTO.  Drew to chase. Chris may train (part time) for year 1 in Witney, Reign organising, as well as here. Following that, there will be children graduating from Gary’s groups to youth groups.

Linda Cox requested leaders attend music practice to ensure they’re happy with music din a service they’re leading.

Ministry team spent time in prayer, for parishioners and for guidance.  

Clergy meeting  17.10.22

Present: Carol, Gary, Katie, Chris, Gary, Drew, Billie, Stephen, Lyndsay

Apologies: Ian (returning home on Thursday 😊)

Vision meeting: held yesterday, 30 people stayed, lots of questions. Willing to investigate further, encouraging. Stephen spoke about seeker service, 5 people said definite wanted to be involved: Jackie L, Jackie T, Alison, Michele, Lyn Boulter.  Possibly have a 6 month trial starting in May. Feeling that we need to have more meetings more regularly.  Next January 15th with a focused proposal.  Gary will ask Linda to send an email out to let people know, and ask her to invite people from St B and St M as well. Lyndsay will produce draft of prayer cards with 2 sides, one about the seeker service and 1 side blank for own comments, to give out next week.

Communication needs to improve. Put in notices at the front? Should we be spoon-fed? Or is it the culture we live in?

Prayer: Lyndsay to take a lead in encouraging people to pray, not to do it all by herself. Lyndsay to meet with Drew on Tuesday 25th @ 9.30 a.m. to talk about her role, highlighted that she must not do too much and only mornings.

Social: Possibility to hold a barn dance in the spring.  Gary to explore with Jackie.

Youth work: Chris working as a trainee youth leader, working at CCC, but could also be at Cogges church.  Waiting for supervisor at Reign Ministry to confirm this is OK.  This will give Chris experience with established youth group.  Next year there will be our home-grown group, as children come up from Gary’s groups. Drew to talk to Reign supervisor. Chris attending weekly cluster meetings with other trainees. CCC: small group of 4, reducing to 3, then 2, all friends together. Gary talking about self-image, Chris aiming to take over. What material to use? Short lunch break and students need to eat first so only around 25-30 minutes at most, consider providing pizza? Chris to talk to Gary. Carol could cook and bring in. Maybe, in the future, run a course after school if there was interest.

Warm Space: PCC meeting on 17th to discuss Warm Space so Carol and Billie can feed back to Town and Carterton groups. Include soup lunch? Already have volunteers: Jackie, Billie, Carol, Chris. If PCC will agree, will move ahead asap, Billie to type up a proposal.

27th November, Advent Sunday, Carol & Ian’s 1st wedding anniversary.  To renew vows and have a blessing.  Billie will lead the service instead of Carol.

General: Stephen still hasn’t got PTO. Carol still hasn’t got her license.  She has mentioned this to bishop. Need to appoint a sacristan as churchwardens currently need be checking everything is ready. Katie will show Alison where everything is kept. Billie will ask for volunteers in service.